senate Bill S1581

Includes public library systems within the definition of entities that are eligible to apply for local government efficiency grants

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Bill Status


  • Introduced
  • In Committee
  • On Floor Calendar
    • Passed Senate
    • Passed Assembly
  • Delivered to Governor
  • Signed/Vetoed by Governor
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actions

  • 10 / Jan / 2011
    • REFERRED TO FINANCE
  • 04 / Jan / 2012
    • REFERRED TO FINANCE

Summary

Includes library systems within the definition of entities that are eligible to apply for local government efficiency grants.

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Bill Details

Versions:
S1581
Legislative Cycle:
2011-2012
Current Committee:
Senate Finance
Law Section:
State Finance Law
Laws Affected:
Amd ยง54, St. Fin L
Versions Introduced in 2009-2010 Legislative Cycle:
S6875A

Sponsor Memo

BILL NUMBER:S1581

TITLE OF BILL:
An act
to amend the education law, in relation to the release of personally
identifiable student information by school districts

PURPOSE:
To enhance privacy protections to students' personally identifiable
student information contained in student education records maintained
by schools and school districts and place additional restrictions on
the release of personally identifiable student information.

SUMMARY OF PROVISIONS:
The Education Law is amended by adding a new section 3212-b to
describe the lawful and unlawful dissemination of disclosable
directory information and personally identifiable student
information. This new section defines, under this act, student;
school; disclosable directory information (DDI); and personally
identifiable student information (PISI).

Subsection 2 stipulates the legal dissemination of disclosable
directory information and the provisions for the parents or student
in attendance from opting-out of the dissemination of such
information, and the prohibition of the dissemination of personally
identifiable student information, unless the school receives the
affirmative consent to do so from the parent or student in attendance.

Disclosable Directory Information (DDI). The dissemination of a
student's educational record within the school district is not
restricted, and will comport with existing laws and regulations
within said school district. A school district may disseminate
students' directory information to the parent or student in
attendance, and any educational agency, organization, or institution;
and a school district may disseminate students' directory information
to a school club, newspaper, yearbook, honor roll, and the like,
unless the parent or student in attendance prohibits the school
district from doing so.

Personally Identifiable Student Information (PISI). A school district
may only distribute this information with the affirmative consent of
the parent or student in attendance. If a parent or student grants
the affirmative consent, the school may disseminate PISI to: another
parent or student in attendance at the school; to non-profit that
seeks the information for a specific purpose deemed to be beneficial
for the student, and that has not violated the disclosure procedures
stipulated in this section. If the third party violates the wishes of
the custodial parent or student over the age of 18, it is prohibited
from receiving this information for a period of five years.
Furthermore, even with the affirmative consent of the parent or
student in attendance, the school is prohibited from disseminating

students' PISI to a third party for profit-making purposes, such as
for marketing products or services, and selling the information for
commercial purposes.

Subsection 3 outlines the procedures for school districts notification
of parents or students of their rights under this bill. To achieve
active parental consent, within the first week of each new school
year, the school district must issue a public notice, include in the
student handbook, and send home with the student, information
stipulating the disclosure procedures for the DDI and PISI. The
disclosure information shall consist of the definition of disclosable
directory information and personally identifiable student information
as defined in this act; the procedures for obtaining affirmative
consent for prohibiting the school district from disseminating the
student's DDI to a third party for nonprofit purposes; the procedures
for obtaining affirmative consent for authorizing the school district
to disseminate the student's PISI to a third party for non-profit
purposes.

If the school district does not receive a response from the parent or
student 30 days of the dissemination of the disclosure information
notice, the school district will operate under the premise that: (i)
The parent or student did not opt-out, thus allowing the school
district to disseminate the DDT to a third party for non-profit
purposes: and (ii) the parent or student did not opt-in, thus
prohibiting the school district from disseminating the PISI to a
third party for nonprofit purposes.

Subsection 4 states that the new law shall not limit an employee of
the board of education, state, court, of federal government from
public school records purely for administrative purposes. Subsection
5 provides for exemptions with regard to military recruitment, in
order to comply with federal law.

Section 2 of the bill sets the effective date.

EXISTING LAW:
Currently, under the federal Family Education Rights Privacy Act,
known as FERPA, schools are required to notify parents at the
beginning of the school year of their right to "opt out" of school
disclosure of a student's personally identifiable information. This
information, which is maintained by the school, is defined under
FERPA as "information..., that would not generally be considered
harmful or an invasion of privacy if disclosed." Students' personally
identifiable information may be requested by and disclosed to
for-profit organizations related to school activities, such as school
ring companies or athletic team apparel and equipment. However, under
FERPA, there are no restrictions on who may request or receive this
information from a school. The U.S. military and institutions of
higher learning have access to student directory information without
parental or student consent. A school also can release a student's
personally identifiable information to another school, the New York

State Education Department, or law enforcement agencies as necessary
without alerting parents and/or students.
A school must annually notify students of their rights under FERPA. The
annual notification must include information regarding a student's
right to inspect and review his or her education records, the right
to seek to amend the records, and the right to consent to disclosure
of personally identifiable information from the records. However,
FERPA does not require the school to notify students of these rights
on an individual basis, so the school may meet FERPA requirements by
posting this information on its website, school calendar, or student
handbook, for example. Also, under FERPA, non-consensual disclosure
of Directory Information may be released to school-related
organizations and businesses. There are no provisions governing the
re-selling of this information in secondary markets, including to
marketers or other nonacademic-related companies, for example. Nor
are there civil penalties to parties that misuse personal and
identifiable information about students. Therefore, once a student's
personally identifiable information is disclosed, it is difficult to
control how and where it is disseminated. This may result in
student's personally identifiable information being used in direct
marketing campaigns and targeted advertising. The information, once
released, also has the potential to compromise student
safety and security if used by the wrong parties.

JUSTIFICATION:
New York has the opportunity to enhance and strengthen privacy
protections for its students, which is especially critical as
personally identifiable information will be digitized and shared
electronically to audit and evaluate state and local education
programs and to support the Statewide Longitudinal Data Systems. This
makes data security and student safety of paramount concern and the
State has an interest to ensure the disclosure of students'
personally identifiable information meets the standards of the Fair
Information Practice Principles, as outlined by the Federal Trade
Commission: notice/awareness, choice/consent, access/participation,
integrity/security, and enforcement/redress.

While FERPA protects student information privacy it does not go far
enough, nor does it adequately address the privacy issues of the
electronic age and the capacity of marketers and other commercial
enterprises to capture, use, and re-sell student information. Even
with privacy controls in place, it is also far too easy for
individuals to get a hold of student information and use it for
illegal Purposes, including identity theft, child abduction in
custody battles, and domestic violence.

Therefore, this proposed legislation will enhance the protection to
New York students and their families by stipulating that a student's
personally identifiable information will only be disclosed to a third
party for non-profit purposes with the consent from the parent or
student, if the student is over age 18. Further, directory
information, which can be disclosed under current law, may be

restricted at the request of a parent or student over the age of 18.
Lastly, this bill further enhances privacy by completely prohibiting
the disclosure of directory information ox personally identifiable
information to a third party for Profit-making purposes.

This legislation will give parents and students greater control over
disclosure of personally identifiable information to third parties.
It will protect students from their personal information being used by
marketers who re-sell their information in secondary markets. The
sophisticated electronic systems used to identify and breach the
privacy of individuals should not have access to the personally
identifiable information of vulnerable students. This added
protection to New York students would protect them from opportunistic
marketers and from identity theft.

Schools have been found to have varying degrees of conformance with
the basic FERPA privacy requirements. Schools must become more
proactive in providing parents with adequate notice of their rights
to keep students' information private and handling the information as
sensitive data. New York has the opportunity to become a national
leader in helping schools to protect students from violations of
their privacy by affording them added protections and the option not
to disclose locator information. Recent proposed amendments to FERPA
underscore this need, as students' personally identifiable
information and data will be mined for the Statewide Longitudinal
Data Systems, audit and evaluation of education programs, and
research projects. Student data will be shared across government
agency systems and with researchers, increasing the risk of data
breaches and privacy violations. The proposed New York legislation
would further restrict the release of personally identifiable
information so that there will be fewer opportunities for data
security to be compromised and do harm to an individual or group of
students.

Students need and deserve this extra protection. In the digital age,
the line between a computer-based school directory and the online
world is rapidly disappearing. Computer security breaches are
rampant, exposing supposedly private and proprietary information to
online databases. New York should not wait for a major breach of
student information with serious consequences before acting.
Currently, the online collection of personal information from
children under age 13 is protected under the Federal Trade
Commission's Children's Online Privacy Protection Act (COPPA). COPPA
outlines requirements of a website operator's privacy policy, when
and how to seek verifiable consent from parents, privacy protections
for children, and restrictions on marketing to children. Students
deserve no less than the same kind of robust privacy Protections for
their personal information maintained by their schools.

This legislation would create additional and needed privacy
protections for students while not imposing any mandates or requiring
additional spending by New York schools. The legislation will remind

schools of their very serious obligation to protect student privacy,
the risks of disclosing student information to commercial
enterprises, and the challenges of collecting and disseminating
personal data in the digital age. Schools are stewards of students'
personally identifiable information and as such must adhere to the
highest standards of practice in protecting privacy and
confidentiality. This legislation will provide those standards and
serve as a model for other states seeking to protect the privacy,
safety, and security of its students.

LEGISLATIVE HISTORY:
2011-12: S.2357C - PASSED SENATE; REFERRED TO EDUCATION

FISCAL IMPLICATIONS: None.

LOCAL FISCAL IMPLICATIONS: None.

EFFECTIVE DATE:
Shall take effect on July 1, 2014 and shall apply to school years
beginning with the 2014-15 school year.

view bill text
                    S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                  1581

                       2011-2012 Regular Sessions

                            I N  S E N A T E

                            January 10, 2011
                               ___________

Introduced  by  Sens.  OPPENHEIMER,  JOHNSON  --  read twice and ordered
  printed, and when printed to be committed to the Committee on Finance

AN ACT to amend the state finance law, in relation to the  inclusion  of
  library systems within the definition of entities that are eligible to
  apply for local government efficiency grants

  THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section 1. Clause 1 of subparagraph (i) of paragraph (o)  of  subdivi-
sion  10 of section 54 of the state finance law, as amended by section 7
of part GG of chapter 56 of the laws of 2009,  is  amended  to  read  as
follows:
  (1)  For  the  purposes  of  this paragraph, "municipality" shall mean
counties, cities, towns, villages, special improvement  districts,  fire
districts,  public  libraries,  association  libraries,  PUBLIC  LIBRARY
SYSTEMS AS DEFINED BY SECTION TWO HUNDRED SEVENTY-TWO OF  THE  EDUCATION
LAW,  water authorities, sewer authorities, regional planning and devel-
opment boards, school districts, and boards of  cooperative  educational
services; provided, however, that for the purposes of this definition, a
board  of cooperative educational services shall be considered a munici-
pality only in instances where such  board  of  cooperative  educational
services  advances a joint application on behalf of school districts and
other  municipalities  within  the  board  of  cooperative   educational
services  region; provided, however, that any agreements with a board of
cooperative educational services: shall not  generate  additional  state
aid; shall be deemed not to be a part of the program, capital and admin-
istrative  budgets  of the board of cooperative educational services for
the purposes of computing charges upon component school districts pursu-
ant to subparagraph seven of paragraph b of subdivision four of  section
nineteen  hundred  fifty and subdivision one of section nineteen hundred
fifty and subdivision one of section nineteen hundred fifty-one  of  the
education law; and shall be deemed to be a cooperative municipal service
for  purposes  of subparagraph two of paragraph d of subdivision four of
section nineteen hundred fifty of the education law.
  S 2. This act shall take effect immediately.

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD05309-01-1

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