senate Bill S2856A

Signed by Governor Amended

Relates to state aid to the conservation and preservation of library materials program

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Bill Status


  • Introduced
  • In Committee
  • On Floor Calendar
    • Passed Senate
    • Passed Assembly
  • Delivered to Governor
  • Signed by Governor
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actions

  • 24 / Jan / 2013
    • REFERRED TO EDUCATION
  • 27 / Feb / 2013
    • AMEND (T) AND RECOMMIT TO EDUCATION
  • 27 / Feb / 2013
    • PRINT NUMBER 2856A
  • 30 / May / 2013
    • REPORTED AND COMMITTED TO FINANCE
  • 31 / May / 2013
    • AMEND AND RECOMMIT TO FINANCE
  • 31 / May / 2013
    • PRINT NUMBER 2856B
  • 11 / Jun / 2013
    • COMMITTEE DISCHARGED AND COMMITTED TO RULES
  • 11 / Jun / 2013
    • ORDERED TO THIRD READING CAL.1246
  • 12 / Jun / 2013
    • PASSED SENATE
  • 12 / Jun / 2013
    • DELIVERED TO ASSEMBLY
  • 12 / Jun / 2013
    • REFERRED TO WAYS AND MEANS
  • 17 / Jun / 2013
    • SUBSTITUTED FOR A4664B
  • 17 / Jun / 2013
    • ORDERED TO THIRD READING RULES CAL.191
  • 17 / Jun / 2013
    • PASSED ASSEMBLY
  • 17 / Jun / 2013
    • RETURNED TO SENATE
  • 17 / Sep / 2013
    • DELIVERED TO GOVERNOR
  • 27 / Sep / 2013
    • SIGNED CHAP.362

Summary

Relates to state aid to the conservation and preservation of library materials program; prohibits decreasing state aid for such program beginning in fiscal year 2014.

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Bill Details

Versions:
S2856
S2856A
S2856B
Legislative Cycle:
2013-2014
Law Section:
Education Law
Laws Affected:
Amd ยง273, Ed L
Versions Introduced in 2011-2012 Legislative Cycle:
S7237

Sponsor Memo

BILL NUMBER:S2856A

TITLE OF BILL: An act to amend the education law, in relation to the
conservation and preservation of library research materials program

PURPOSE: The purpose of this bill is to amend Education Law 273 (7)
in order to streamline and modernize the conservation and preservation
program for library research materials.

SUMMARY OF PROVISIONS: These amendments will replace the complex and
competitive $350,000 coordinated conservation/preservation grant
program authorized under subparagraph (c) for the Big Eleven Research
Libraries. The bill will also amend subparagraph (a) to move the funds
from (c) to (a) in order to increase the statutory amount available to
each of the eligible Big Eleven research libraries from $126,000 to
$158,000. The statutory amount available to the Big Eleven research
libraries has remained the same since the program was established in
1984.

Other changes to subparagraph (b) will provide that the New York State
Research Library's statutory formula conservation/preservation program
shall be funded at the same level in the state operations budget as
are the programs of the ten other Big Eleven Research libraries in the
local assistance budget.

JUSTIFICATION: This bill will streamline and modernize the
conservation and preservation program for the Big Eleven research
libraries.

The proposed amendments to Section 273 of the Education Law will
eliminate the competitive grant program and instead shift these State
funds into the formula aid program. The State's administrative
requirements for competitive grant programs have become increasingly
stringent, with multiple and costly layers of review and approvals.
These costly layers of review drain limited staffing resources and
result in long delays in grant approvals by control agencies. The
administrative burden consequently outweighs the benefits of these
relatively small, targeted competitive grant programs.

It will be more efficient and beneficial to redirect the $350,000 from
the coordinated conservation/preservation competitive grant program
into the annual statutory funding for the Big Eleven research
libraries. This will enhance the program to conserve and preserve
unique and fragile library research materials.

The elimination of this under-funded and labor intensive competitive
grant program will also result in operational efficiencies for the
State Library, the State Education Department, control agencies, and
local libraries.

The effective date of the elimination of the Coordinated
Conservation/Preservation Grant Program is delayed, since this program
is currently operating on a multi-year cycle.

LEGISLATIVE HISTORY: This bill is similar to a provision that was in
S.7237 of 2012. Passed Senate 60-0.


FISCAL IMPLICATIONS: The bill is estimated to result in some
administrative savings to the State Library by eliminating a
competitive grant program which is costly to administer, especially in
relation to the small amount of moneys provided under this program.
The changes to the library aid program itself is fiscally neutral, as
increases in the statutory amount are offset by the elimination of the
competitive grant program.

EFFECTIVE DATE: This act shall take effect immediately and shall be
deemed to have been in full force and effect as of April 1, 2013,
except that certain amendments shall take effect April 1, 2014.

view bill text
                    S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                 2856--A

                       2013-2014 Regular Sessions

                            I N  S E N A T E

                            January 24, 2013
                               ___________

Introduced  by  Sen.  FARLEY -- read twice and ordered printed, and when
  printed to be committed to the Committee  on  Education  --  committee
  discharged, bill amended, ordered reprinted as amended and recommitted
  to said committee

AN  ACT  to amend the education law, in relation to the conservation and
  preservation of library research materials program

  THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND  ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section  1.    Subdivision  7  of section 273 of the education law, as
amended by section 3 of part O of chapter 57 of the  laws  of  2005,  is
amended to read as follows:
  7. Conservation and preservation of library research materials. a. The
commissioner  shall  award,  BY  JULY FIRST in any state fiscal year, an
annual FORMULA grant of one hundred  [twenty-six]  FIFTY-EIGHT  thousand
dollars  for  a  program  of conservation and/or preservation of library
research materials to  each  of  the  following  comprehensive  research
libraries:  Columbia university libraries, Cornell university libraries,
New York state library, New York  university  libraries,  university  of
Rochester   libraries,   Syracuse  university  libraries,  the  research
libraries of the New York public library, state university of  New  York
at  Albany  library, state university of New York at Binghamton library,
state university of New York at Buffalo library, and state university of
New York at Stony Brook library.
  b. To be eligible for such FORMULA  grants,  each  such  comprehensive
research library must submit both a five-year plan and an annual program
budget.  The plan must satisfy criteria to be established by the commis-
sioner in regulations relating to the identification of library research
materials,  the  need  for  their  preservation,  and the means of their
conservation.
  NOTWITHSTANDING ANY OTHER PROVISION OF LAW, THE  ANNUAL  APPROPRIATION
PROVIDED BY THE STATE UNDER THE PROVISIONS OF PARAGRAPH A OF THIS SUBDI-

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD06736-02-3

S. 2856--A                          2

VISION  FOR  THE  NEW  YORK STATE LIBRARY IN THE STATE OPERATIONS BUDGET
SHALL BE EQUAL TO AND NOT LESS THAN THE  APPROPRIATION  AMOUNT  PROVIDED
FOR  EACH  OF  THE  OTHER  COMPREHENSIVE RESEARCH LIBRARIES IN THE STATE
LOCAL ASSISTANCE BUDGET.
  c. [Additional grants, the sum of which shall not exceed three hundred
fifty  thousand  dollars in any state fiscal year, may be made to any or
all of the eleven  comprehensive  research  libraries  for  preservation
and/or  conservation  of  library  research  materials  on  the basis of
project proposals. Approval of  such  proposals,  and  determination  of
funding  level, shall be based upon their contribution to development of
cooperative programs and/or facilities for conservation and/or preserva-
tion works in the state, including but not limited to such  factors  as:
institutional  commitment  to  development  of a collective capacity and
coordinated approach to conservation and preservation of research  mate-
rials  important to the people of the state; research value of materials
to be preserved and/or conserved; appropriateness  of  conservation  and
preservation  techniques  in  accordance  with  statewide  planning  and
national standards; institutional capacity for successful completion  of
the  project, including facilities, experience, and technical expertise;
availability of staff with appropriate training and expertise;  contrib-
ution  of  the  institution  to  the project in matching funds and staff
resources; and volume of interlibrary lending and access to holdings  by
the  public.  Ninety  percent  of  each such grant shall be payable upon
approval by the department and the remaining ten percent shall be  paya-
ble upon project completion.
  d.] Other agencies and libraries, as defined in regulations promulgat-
ed  by  the commissioner, which are not eligible for funding under para-
graph a of this subdivision, may receive  separate  grants  the  sum  of
which shall not exceed five hundred thousand dollars in any state fiscal
year  to  support the preservation and/or conservation of unique library
research materials. Such agencies and libraries shall  submit  proposals
which  shall  be  evaluated  and  determinations of approval and funding
shall be made [on the same basis set forth in paragraph c of this subdi-
vision]. Ninety percent  of  each  such  grant  shall  be  payable  upon
approval  by the department and the remaining ten percent shall be paya-
ble upon project completion.
  [e.] D. Funds made available under the provisions of this section  may
be  used by comprehensive research libraries and other agencies eligible
for funding to obtain matching funds from the national endowment for the
humanities preservation program.
  [f.] E. The commissioner shall establish an office for coordination of
conservation and/or preservation of library research materials to  iden-
tify  the conservation and/or preservation needs of libraries within the
state, to assess the technology  available  for  such  conservation  and
preservation,  and  to  coordinate  the  conservation  and  preservation
efforts resulting from this legislation.
  S 2. This act shall take effect immediately and  shall  be  deemed  to
have been in full force and effect on and after April 1, 2013; provided,
however, that the amendments made to paragraphs a and c of subdivision 7
of  section  273  of  the education law by section one of this act shall
take effect April 1, 2014.

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