senate Bill S798A

Relates to agency reports

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Bill Status


  • Introduced
  • In Committee
  • On Floor Calendar
    • Passed Senate
    • Passed Assembly
  • Delivered to Governor
  • Signed/Vetoed by Governor
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actions

  • 09 / Jan / 2013
    • REFERRED TO FINANCE
  • 08 / Jan / 2014
    • REFERRED TO FINANCE
  • 28 / Mar / 2014
    • AMEND AND RECOMMIT TO FINANCE
  • 28 / Mar / 2014
    • PRINT NUMBER 798A

Summary

Relates to agency reports; requires such reports to be posted on line; provides for a letter or notice to be sent to members of the legislature indicating the website address and the name of the person at such state agency to whom a legislator may request a printed copy of such report.

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Bill Details

See Assembly Version of this Bill:
A2011A
Versions:
S798
S798A
Legislative Cycle:
2013-2014
Current Committee:
Senate Finance
Law Section:
New York State Printing and Public Documents Law
Laws Affected:
Amd §12, NYS Print L; amd §103, St Tech L
Versions Introduced in Previous Legislative Cycles:
2011-2012: S2881, A10443A
2009-2010: S7805, A650, A650A
2007-2008: A10153B, A10153B

Sponsor Memo

BILL NUMBER:S798A

TITLE OF BILL: An act to amend the New York state printing and public
documents law and the state technology law, in relation to agency
reports

PURPOSE: To eliminate excessive paperwork while ensuring that state
legislators and legislative staff have access, via the Internet, to
important state agency publications.

SUMMARY OF PROVISIONS:

Section 1 -- Amends subdivision 4 of section 12 of the New York State
printing and public Documents Law. Establishes that when a report is
required to be created by a state agency, the agency must notify the
appropriate legislative offices that the document will be posted on
the New York State Agency Documents Website.

Section 2 -- Amends section 103 of the State Technology Law to create
the New York State Agency Documents website. This web-based database
will allow state legislators, legislative staff members, and the
public to have access to all reports that are required, by
legislation, to be created.

Section 3 -- Effective date.

JUSTIFICATION: In 2005, the state Legislature passed and the Governor
signed into law the Reporting Requirement Reform Act. This act
corrected some significant deficiencies in the way reports by agencies
are submitted to the state Legislature. The Reporting Requirement
Reform Act simplified reporting requirements and at the same time
eliminated unnecessary reporting requirements. This bill seeks to
build upon and enhance the Reporting Requirement Reform Act by further
eliminating unneeded printed documents. Under this bill, reporting
requirements by state agencies will be fulfilled by posting those
reports on the Internet at the New York State Agency Documents Website
(which is established by section 2 of this bill). This legislation,
however, allows members of the State Legislature who are still
uncomfortable with the Internet to request a printed copy of their
desired report.

LEGISLATIVE HISTORY: 2011 REFERRED TO FINANCE 2011 NOTICE OF
COMMITTEE CONSIDERATION - REQUESTED 2010 S.7805/A.650A 2008 A.10153B
(Kavanagh)- Passed Assembly 2008 A.1193 (Aubertine) Governmental
Operations 2007 A.1193 (Aubertine) Governmental Operations 2006
A.10084 (Aubertine) - Governmental Operations 2005 A.10084 (Aubertine)
- Governmental Operations

FISCAL IMPLICATIONS: Unable to determine. However, New York State is
likely to save some amount due to reduced printing costs.

EFFECTIVE DATE: This act shall take effect on the one hundred
twentieth day after it shall have become a law.

view bill text
                    S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                 798--A

                       2013-2014 Regular Sessions

                            I N  S E N A T E

                               (PREFILED)

                             January 9, 2013
                               ___________

Introduced  by Sen. SQUADRON -- read twice and ordered printed, and when
  printed to be committed to the Committee on Finance -- recommitted  to
  the  Committee  on Finance in accordance with Senate Rule 6, sec. 8 --
  committee discharged, bill amended, ordered reprinted as  amended  and
  recommitted to said committee

AN ACT to amend the New York state printing and public documents law and
  the state technology law, in relation to agency reports

  THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section 1. Subdivision 4 of section 12 of the New York state  printing
and public documents law, as amended by chapter 278 of the laws of 2012,
is amended to read as follows:
  4.  (a)  Whenever  state  law  requires a state agency to make, issue,
submit, deliver, distribute or forward a report to the "legislature"  or
to  "members of the legislature" or to "both houses of the legislature,"
or to any particular legislative officers or chairpersons of legislative
committees, subcommittees or commissions, the agency shall satisfy  such
requirement by:
  (i) [making, issuing, submitting, delivering, distributing or forward-
ing  a  printed copy of the report to each member of the legislature, or
to the specified legislative officers or chairpersons, as the  case  may
be; if such report contains confidential information or is provided with
the understanding that further disclosure of certain information in such
reports is prohibited, provided that, such report shall be posted to the
agency's  website  with  all such confidential information redacted; or]
MAKING SUCH DOCUMENT AVAILABLE ON THE NEW YORK  STATE  AGENCY  DOCUMENTS
WEBSITE,  AS AUTHORIZED BY SUBDIVISION TWENTY-TWO OF SECTION ONE HUNDRED
THREE OF THE STATE TECHNOLOGY LAW, UNDER THE APPROPRIATE AGENCY'S  HEAD-
ING  AND SENDING A PRINTED LETTER OR NOTICE TO EACH MEMBER OF THE LEGIS-
LATURE, OR TO THE SPECIFIED LEGISLATIVE OFFICERS OR CHAIRPERSONS, AS THE

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD00276-02-4

S. 798--A                           2

CASE MAY BE, INDICATING THE AVAILABILITY OF SUCH REPORT ON THIS WEBSITE;
AND
  (ii)  making  such  document  available  on  its website and sending a
printed letter or notice to each member of the legislature,  or  to  the
specified  legislative  officers  or  chairpersons,  as the case may be,
indicating the availability of such report on the agency's website.
  (b) Such letter or notice shall  include  the  name  of  the  specific
report,  the specific web address at which the report can be accessed or
instructions on how to access the report from the agency's homepage, and
the name of the person at the state agency to whom  the  legislator  may
direct a request to obtain a printed copy of the report, free of charge,
if so desired.
  S  2.  Section  103 of the state technology law is amended by adding a
new subdivision 22 to read as follows:
  22. TO ESTABLISH, ADMINISTER AND MAINTAIN  A  NEW  YORK  STATE  AGENCY
DOCUMENTS  WEBSITE  WHICH WILL INCLUDE POSTINGS OF ALL REPORTS ISSUED BY
STATE AGENCIES, DEPARTMENTS, PUBLIC AUTHORITIES, PUBLIC  BENEFIT  CORPO-
RATIONS  OR ENTITIES WHENEVER STATE LAW REQUIRES A STATE AGENCY TO MAKE,
ISSUE, SUBMIT, DELIVER, DISTRIBUTE OR FORWARD A REPORT TO THE  "LEGISLA-
TURE"  OR  TO  "MEMBERS  OF  THE  LEGISLATURE" OR TO "BOTH HOUSES OF THE
LEGISLATURE", OR TO ANY PARTICULAR LEGISLATIVE OFFICERS OR  CHAIRPERSONS
OF LEGISLATIVE COMMITTEES, SUBCOMMITTEES OR COMMISSIONS. IT SHALL BE THE
RESPONSIBILITY  OF  THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE TO SERVE
AS THE CENTRAL REPOSITORY FOR THE POSTING AND ARCHIVING OF ALL DOCUMENTS
PROVIDED TO THE LEGISLATURE AS REQUIRED BY STATE LAW.
  S 3. This act shall take effect on the one hundred twentieth day after
it shall have become a law.

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