NY State Senate Bill 2011-S3616

Senate Bill S3616

2011-2012 Legislative Session

Requires a study and report on methods to modernize information collection, retention and dissemination in the state

download bill text pdf

Archive: Last Bill Status - In Senate Committee Finance Committee

Introduced
- In Committee Assembly
- In Committee Senate
- On Floor Calendar Assembly
- On Floor Calendar Senate
- Passed Assembly
- Passed Senate
Delivered to Governor
Signed By Governor

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Actions

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	Assembly Actions - Lowercase Senate Actions - UPPERCASE
Jan 04, 2012	referred to finance
Feb 28, 2011	referred to finance

2011-S3616 (ACTIVE) - Details

See Assembly Version of this Bill:: A602
Current Committee:: Senate Finance
Law Section:: State Technology
Versions Introduced in Other Legislative Sessions:: 2009-2010: S7865, A9502
2013-2014: S2838, A486
2015-2016: A4941
2017-2018: A415
2019-2020: A1787
2021-2022: A1330
2023-2024: A249

2011-S3616 (ACTIVE) - Summary

Requires a study and report on methods to modernize information collection, retention and dissemination in the state.

2011-S3616 (ACTIVE) - Sponsor Memo

                                BILL NUMBER:S3616

TITLE OF BILL:
An act
in relation to
requiring a study and report on methods to modernize information
collection, retention and dissemination practices in the state; and
providing for the repeal of such provisions upon expiration thereof

PURPOSE:
This legislation provides for a study and report, a first step in
enacting plans to reduce the paperwork burden on entities doing
business with the State, which would examine the following issues:

a) information resource management policies and guidelines and the
possibility of developing uniform policies and guidelines in this area;

b) how information is collected and retained by state agencies and
what potential there is to modernize these functions in order to
reduce paper waste and cost to the state agencies;

c) how information is made available to the public and whether
opportunities to modernize, reduce paper waste, and reduce cost exist;

d) the best ways to modernize the information resource systems to
reduce waste and cost while maintaining privacy, confidentiality, an

security of information as needed or required and what challenges
exist in this area;

e) whether information technology solutions exist to address the needs
of the state agencies regarding lowering waste and cost in their
information management systems.

SUMMARY OF PROVISIONS:
Section 1. Establishes that he director of the office for technology,
in conjunction with the director of budget, the director of state
operations, and the secretary of state, and in consultation with the
state comptroller, shall study and issue a comprehensive report on
methods to modernize the information collection, retention, and
dissemination practices of agencies in the state.

In addition this section establishes the contents· of the report as
described above, the due date for the report and the report recipients

Section 2. provides for the enacting date and the date that the act is
appealed, April 1, 2012.

JUSTIFICATION:
This legislation will lead to reduction of costs associated with
paperwork both internal to agencies and for those filing forms and
reports with agencies. At the federal level, the federal paperwork
reduction act resulted in reductions in the burden of paperwork
compliance each year since 1995. (see
http://www.whitehouse.gov/omb/inforeg prarep2/.)


Reducing costs is a goal that will save the state and filers money,
enable the state to be more transparent, and assist businesses in
viewing the State as a partner rather than an obstacle to creating
jobs and meeting their compliance obligations.

LEGISLATIVE HISTORY:
2009-2010: S.7865A/A.9502A - Veto memo 6829 of2010

FISCAL IMPLICATIONS:
Within available resources of the agencies resulting in cost savings
plans.

EFFECTIVE DATE:
This act shall take effect immediately, with provisions.

2011-S3616 (ACTIVE) - Bill Text download pdf

                            
                    S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                  3616

                       2011-2012 Regular Sessions

                            I N  S E N A T E

                            February 28, 2011
                               ___________

Introduced  by  Sen.  PARKER -- read twice and ordered printed, and when
  printed to be committed to the Committee on Finance

AN ACT in relation to requiring a study and report on methods to modern-
  ize information collection, retention and dissemination  practices  in
  the  state; and providing for the repeal of such provisions upon expi-
  ration thereof

  THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND  ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section  1.  The director of the office for technology, in conjunction
with the director of budget, the director of state operations,  and  the
secretary  of  state,  and  in  consultation with the state comptroller,
shall study and issue a comprehensive report on methods to modernize the
information collection, retention, and dissemination practices of  agen-
cies in the state.
  1.  For  the  purposes  of this section, the term "state agency" shall
refer to any agency, department, bureau, commission, board, task  force,
committee,  public  benefit  corporation,  or  public authority, where a
member is appointed by the governor.
  2. Such study and report carried out pursuant to  this  section  shall
address the following issues:
  (a)  information  resource  management policies and guidelines and the
possibility of developing uniform policies and guidelines in this area;
  (b) how information is collected and retained by  state  agencies  and
what  potential there is to modernize these functions in order to reduce
paper waste and cost to the state agencies;
  (c) how information is made available to the public and whether oppor-
tunities to modernize, reduce paper waste, and reduce cost exist;
  (d) the best ways to modernize the  information  resource  systems  to
reduce  waste  and  cost while maintaining privacy, confidentiality, and
security of information as needed or required and what challenges  exist
in this area;

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD03281-01-1

S. 3616                             2

  (e)  whether  information  technology  solutions  exist to address the
needs of the state agencies regarding lowering waste and cost  in  their
information  management systems and a discussion of what those solutions
would entail in terms of  technology  or  other  information  management
system changes; and
  (f)  any other information management issues, concerns, or recommenda-
tions the chief information officer deems necessary to include.
  3. Such report shall be made to  the  governor,  the  speaker  of  the
assembly,  and the temporary president of the senate no later than Janu-
ary 1, 2013.
  4. The director of the office  for  technology  may  request,  and  is
authorized  to  receive, any information from any state agencies that is
relevant and material to the completion of this study and report.   Such
information  received  by  the office for technology shall be subject to
the same requirements for confidentiality and  limitations  on  use,  if
any, as are applicable to such state agency's use of such information.
  S  2.  This  act shall take effect immediately and shall expire and be
deemed repealed on April 1, 2013.

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