senate Bill S798A

2013-2014 Legislative Session

Relates to agency reports

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Archive: Last Bill Status - In Committee


  • Introduced
  • In Committee
  • On Floor Calendar
    • Passed Senate
    • Passed Assembly
  • Delivered to Governor
  • Signed/Vetoed by Governor

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Assembly Actions - Lowercase
Senate Actions - UPPERCASE
Mar 28, 2014 print number 798a
amend and recommit to finance
Jan 08, 2014 referred to finance
Jan 09, 2013 referred to finance

Bill Amendments

Original
A (Active)
Original
A (Active)

S798 - Bill Details

See Assembly Version of this Bill:
A2011A
Current Committee:
Law Section:
New York State Printing and Public Documents Law
Laws Affected:
Amd §12, NYS Print L; amd §103, St Tech L
Versions Introduced in Previous Legislative Sessions:
2011-2012: S2881, A10443A
2009-2010: S7805, A650, A650A

S798 - Bill Texts

view summary

Relates to agency reports; requires such reports to be posted on line; provides for a letter or notice to be sent to members of the legislature indicating the website address and the name of the person at such state agency to whom a legislator may request a printed copy of such report.

view sponsor memo
BILL NUMBER:S798

TITLE OF BILL:
An act
to amend the New York state printing and public documents law and
the state technology law, in
relation to agency reports

PURPOSE:
To eliminate excessive paperwork while ensuring that state legislators
and legislative staff have access, via the Internet, to important
state agency publications.

SUMMARY OF PROVISIONS:
Section 1 -- Amends subdivision 4 of section 12 of the New York State
printing and public Documents Law. Establishes that when a report is
required to be created by a state agency, the agency must notify the
appropriate legislative offices that the document will be posted on
the New York State Agency Documents Website.

Section 2 -- Amends section 103 of the State Technology Law to create
the New York State Agency Documents website. This web-based database
will allow state legislators, legislative staff members, and the
public to have access to all reports that are required, by
legislation, to be created.

Section 3 -- Effective date.

JUSTIFICATION:
In 2005, the state Legislature passed and the Governor signed into law
the Reporting Requirement Reform Act. This act corrected some
significant deficiencies in the way reports by agencies are submitted
to the state Legislature. The Reporting Requirement Reform Act
simplified reporting requirements and at the same time eliminated
unnecessary reporting requirements. This bill seeks to build upon and
enhance the Reporting Requirement Reform Act by further eliminating
unneeded printed documents. Under this bill, reporting requirements
by state agencies will be fulfilled by posting those reports on the
Internet at the New York "State Agency Documents Website (which is
established by section 2 of this bill) This legislation, however,
allows members of the State Legislature who are still uncomfortable
with the Internet to request a printed copy of their desired report.

LEGISLATIVE HISTORY:
2011 REFERRED TO FINANCE
2011 NOTICE OF COMMITTEE CONSIDERATION - REQUESTED
2010 S.7805/A.650A
2008 A.10153B (Kavanagh)- Passed Assembly
2008 A.1193 (Aubertine) - Governmental Operations
2007 A.1193 (Aubertine) - Governmental Operations
2006 A.10084 (Aubertine) - Governmental Operations
2005:A.10084 (Aubertine) - Governmental Operations

FISCAL IMPLICATIONS:
Unable to determine. However, New York State is likely to save some
amount due to reduced printing costs.


EFFECTIVE DATE:
This act shall take effect on the one hundred twentieth day after it
shall have become a law.

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                    S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                   798

                       2013-2014 Regular Sessions

                            I N  S E N A T E

                               (PREFILED)

                             January 9, 2013
                               ___________

Introduced  by Sen. SQUADRON -- read twice and ordered printed, and when
  printed to be committed to the Committee on Finance

AN ACT to amend the New York state printing and public documents law and
  the state technology law, in relation to agency reports

  THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND  ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section  1. Subdivision 4 of section 12 of the New York state printing
and public documents law, as added by chapter 278 of the laws  of  2012,
is amended to read as follows:
  4.  (a)  Whenever  state  law  requires a state agency to make, issue,
submit, deliver, distribute or forward a report to the "legislature"  or
to  "members of the legislature" or to "both houses of the legislature,"
or to any particular legislative officers or chairpersons of legislative
committees, subcommittees or commissions, the agency shall satisfy  such
requirement by:
  (i) [making, issuing, submitting, delivering, distributing or forward-
ing  a  printed copy of the report to each member of the legislature, or
to the specified legislative officers or chairpersons, as the  case  may
be; if such report contains confidential information or is provided with
the understanding that further disclosure of certain information in such
reports is prohibited, provided that, such report shall be posted to the
agency's  website  with  all such confidential information redacted; or]
MAKING SUCH DOCUMENT AVAILABLE ON THE NEW YORK  STATE  AGENCY  DOCUMENTS
WEBSITE,  AS  AUTHORIZED  BY SUBDIVISION EIGHTEEN OF SECTION ONE HUNDRED
THREE OF THE STATE TECHNOLOGY LAW, UNDER THE APPROPRIATE AGENCY'S  HEAD-
ING  AND SENDING A PRINTED LETTER OR NOTICE TO EACH MEMBER OF THE LEGIS-
LATURE, OR TO THE SPECIFIED LEGISLATIVE OFFICERS OR CHAIRPERSONS, AS THE
CASE MAY BE, INDICATING THE AVAILABILITY OF SUCH REPORT ON THIS WEBSITE;
AND BY

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD00276-01-3

S. 798                              2

  (ii) making such document available  on  its  website  and  sending  a
printed  letter  or  notice to each member of the legislature, or to the
specified legislative officers or chairpersons,  as  the  case  may  be,
indicating the availability of such report on the agency's website.
  (b)  Such  letter  or  notice  shall  include the name of the specific
report, the specific web address at which the report can be accessed  or
instructions on how to access the report from the agency's homepage, and
the  name  of  the person at the state agency to whom the legislator may
direct a request to obtain a printed copy of the report, free of charge,
if so desired.
  S 2. Section 103 of the state technology law is amended  by  adding  a
new subdivision 18 to read as follows:
  18.  TO  ESTABLISH,  ADMINISTER  AND  MAINTAIN A NEW YORK STATE AGENCY
DOCUMENTS WEBSITE WHICH WILL INCLUDE POSTINGS OF ALL REPORTS  ISSUED  BY
STATE  AGENCIES,  DEPARTMENTS, PUBLIC AUTHORITIES, PUBLIC BENEFIT CORPO-
RATIONS OR ENTITIES WHENEVER STATE LAW REQUIRES A STATE AGENCY TO  MAKE,
ISSUE,  SUBMIT, DELIVER, DISTRIBUTE OR FORWARD A REPORT TO THE "LEGISLA-
TURE" OR TO "MEMBERS OF THE LEGISLATURE"  OR  TO  "BOTH  HOUSES  OF  THE
LEGISLATURE",  OR TO ANY PARTICULAR LEGISLATIVE OFFICERS OR CHAIRPERSONS
OF LEGISLATIVE COMMITTEES, SUBCOMMITTEES OR COMMISSIONS. IT SHALL BE THE
RESPONSIBILITY OF THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE  TO  SERVE
AS THE CENTRAL REPOSITORY FOR THE POSTING AND ARCHIVING OF ALL DOCUMENTS
PROVIDED TO THE LEGISLATURE AS REQUIRED BY STATE LAW.
  S 3. This act shall take effect on the one hundred twentieth day after
it shall have become a law.

S798A (ACTIVE) - Bill Details

See Assembly Version of this Bill:
A2011A
Current Committee:
Law Section:
New York State Printing and Public Documents Law
Laws Affected:
Amd §12, NYS Print L; amd §103, St Tech L
Versions Introduced in Previous Legislative Sessions:
2011-2012: S2881, A10443A
2009-2010: S7805, A650, A650A

S798A (ACTIVE) - Bill Texts

view summary

Relates to agency reports; requires such reports to be posted on line; provides for a letter or notice to be sent to members of the legislature indicating the website address and the name of the person at such state agency to whom a legislator may request a printed copy of such report.

view sponsor memo
BILL NUMBER:S798A

TITLE OF BILL: An act to amend the New York state printing and public
documents law and the state technology law, in relation to agency
reports

PURPOSE: To eliminate excessive paperwork while ensuring that state
legislators and legislative staff have access, via the Internet, to
important state agency publications.

SUMMARY OF PROVISIONS:

Section 1 -- Amends subdivision 4 of section 12 of the New York State
printing and public Documents Law. Establishes that when a report is
required to be created by a state agency, the agency must notify the
appropriate legislative offices that the document will be posted on
the New York State Agency Documents Website.

Section 2 -- Amends section 103 of the State Technology Law to create
the New York State Agency Documents website. This web-based database
will allow state legislators, legislative staff members, and the
public to have access to all reports that are required, by
legislation, to be created.

Section 3 -- Effective date.

JUSTIFICATION: In 2005, the state Legislature passed and the Governor
signed into law the Reporting Requirement Reform Act. This act
corrected some significant deficiencies in the way reports by agencies
are submitted to the state Legislature. The Reporting Requirement
Reform Act simplified reporting requirements and at the same time
eliminated unnecessary reporting requirements. This bill seeks to
build upon and enhance the Reporting Requirement Reform Act by further
eliminating unneeded printed documents. Under this bill, reporting
requirements by state agencies will be fulfilled by posting those
reports on the Internet at the New York State Agency Documents Website
(which is established by section 2 of this bill). This legislation,
however, allows members of the State Legislature who are still
uncomfortable with the Internet to request a printed copy of their
desired report.

LEGISLATIVE HISTORY: 2011 REFERRED TO FINANCE 2011 NOTICE OF
COMMITTEE CONSIDERATION - REQUESTED 2010 S.7805/A.650A 2008 A.10153B
(Kavanagh)- Passed Assembly 2008 A.1193 (Aubertine) Governmental
Operations 2007 A.1193 (Aubertine) Governmental Operations 2006
A.10084 (Aubertine) - Governmental Operations 2005 A.10084 (Aubertine)
- Governmental Operations

FISCAL IMPLICATIONS: Unable to determine. However, New York State is
likely to save some amount due to reduced printing costs.

EFFECTIVE DATE: This act shall take effect on the one hundred
twentieth day after it shall have become a law.

view full text
download pdf
                    S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                 798--A

                       2013-2014 Regular Sessions

                            I N  S E N A T E

                               (PREFILED)

                             January 9, 2013
                               ___________

Introduced  by Sen. SQUADRON -- read twice and ordered printed, and when
  printed to be committed to the Committee on Finance -- recommitted  to
  the  Committee  on Finance in accordance with Senate Rule 6, sec. 8 --
  committee discharged, bill amended, ordered reprinted as  amended  and
  recommitted to said committee

AN ACT to amend the New York state printing and public documents law and
  the state technology law, in relation to agency reports

  THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section 1. Subdivision 4 of section 12 of the New York state  printing
and public documents law, as amended by chapter 278 of the laws of 2012,
is amended to read as follows:
  4.  (a)  Whenever  state  law  requires a state agency to make, issue,
submit, deliver, distribute or forward a report to the "legislature"  or
to  "members of the legislature" or to "both houses of the legislature,"
or to any particular legislative officers or chairpersons of legislative
committees, subcommittees or commissions, the agency shall satisfy  such
requirement by:
  (i) [making, issuing, submitting, delivering, distributing or forward-
ing  a  printed copy of the report to each member of the legislature, or
to the specified legislative officers or chairpersons, as the  case  may
be; if such report contains confidential information or is provided with
the understanding that further disclosure of certain information in such
reports is prohibited, provided that, such report shall be posted to the
agency's  website  with  all such confidential information redacted; or]
MAKING SUCH DOCUMENT AVAILABLE ON THE NEW YORK  STATE  AGENCY  DOCUMENTS
WEBSITE,  AS AUTHORIZED BY SUBDIVISION TWENTY-TWO OF SECTION ONE HUNDRED
THREE OF THE STATE TECHNOLOGY LAW, UNDER THE APPROPRIATE AGENCY'S  HEAD-
ING  AND SENDING A PRINTED LETTER OR NOTICE TO EACH MEMBER OF THE LEGIS-
LATURE, OR TO THE SPECIFIED LEGISLATIVE OFFICERS OR CHAIRPERSONS, AS THE

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD00276-02-4

S. 798--A                           2

CASE MAY BE, INDICATING THE AVAILABILITY OF SUCH REPORT ON THIS WEBSITE;
AND
  (ii)  making  such  document  available  on  its website and sending a
printed letter or notice to each member of the legislature,  or  to  the
specified  legislative  officers  or  chairpersons,  as the case may be,
indicating the availability of such report on the agency's website.
  (b) Such letter or notice shall  include  the  name  of  the  specific
report,  the specific web address at which the report can be accessed or
instructions on how to access the report from the agency's homepage, and
the name of the person at the state agency to whom  the  legislator  may
direct a request to obtain a printed copy of the report, free of charge,
if so desired.
  S  2.  Section  103 of the state technology law is amended by adding a
new subdivision 22 to read as follows:
  22. TO ESTABLISH, ADMINISTER AND MAINTAIN  A  NEW  YORK  STATE  AGENCY
DOCUMENTS  WEBSITE  WHICH WILL INCLUDE POSTINGS OF ALL REPORTS ISSUED BY
STATE AGENCIES, DEPARTMENTS, PUBLIC AUTHORITIES, PUBLIC  BENEFIT  CORPO-
RATIONS  OR ENTITIES WHENEVER STATE LAW REQUIRES A STATE AGENCY TO MAKE,
ISSUE, SUBMIT, DELIVER, DISTRIBUTE OR FORWARD A REPORT TO THE  "LEGISLA-
TURE"  OR  TO  "MEMBERS  OF  THE  LEGISLATURE" OR TO "BOTH HOUSES OF THE
LEGISLATURE", OR TO ANY PARTICULAR LEGISLATIVE OFFICERS OR  CHAIRPERSONS
OF LEGISLATIVE COMMITTEES, SUBCOMMITTEES OR COMMISSIONS. IT SHALL BE THE
RESPONSIBILITY  OF  THE NEW YORK STATE AGENCY DOCUMENTS WEBSITE TO SERVE
AS THE CENTRAL REPOSITORY FOR THE POSTING AND ARCHIVING OF ALL DOCUMENTS
PROVIDED TO THE LEGISLATURE AS REQUIRED BY STATE LAW.
  S 3. This act shall take effect on the one hundred twentieth day after
it shall have become a law.

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