|Assembly Actions - Lowercase
Senate Actions - UPPERCASE
|Aug 18, 2021||referred to rules|
senate Bill S7334
Current Bill Status - In Senate Committee Rules Committee
- In Committee
- On Floor Calendar
- Passed Senate
- Passed Assembly
- Delivered to Governor
- Signed/Vetoed by Governor
S7334 (ACTIVE) - Details
S7334 (ACTIVE) - Summary
Expands the scope of records which shall be preserved by the executive chamber, executive departments, agencies, divisions, offices and commissions, which shall be retained for a minimum of two years; and in the event litigation is reasonably anticipated against the executive or any executive branch departments, divisions, offices or commissions, the executive shall have a duty to cause and direct that all records reasonably related to such anticipated litigation be retained for at least five years or until two years after litigation is no longer reasonably anticipated, whichever is later.
S7334 (ACTIVE) - Sponsor Memo
BILL NUMBER: S7334 REVISED 08/23/2021 SPONSOR: JORDAN TITLE OF BILL: An act to amend the executive law, in relation to expanding the scope of records which shall be preserved by the executive chamber SUMMARY OF PROVISIONS: Section 1 amends Section 5 of the Executive Law to provide that records of the executive branch, including departments, agencies, divisions, offices, and commissions, be retained for a minimum of two years. Records under this section includes all paper and electronic records, including emails. This section also provides that any materials from these offices that may be reasonably related to anticipated litigation must be retained for at least five years or until two years after such litigation is no longer anticipated, whichever is later. Section 2 sets forth the effective date.
S7334 (ACTIVE) - Bill Text download pdf
S T A T E O F N E W Y O R K ________________________________________________________________________ 7334 2021-2022 Regular Sessions I N S E N A T E August 18, 2021 ___________ Introduced by Sens. JORDAN, AKSHAR, BOYLE, MARTUCCI, STEC -- read twice and ordered printed, and when printed to be committed to the Committee on Rules AN ACT to amend the executive law, in relation to expanding the scope of records which shall be preserved by the executive chamber THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM- BLY, DO ENACT AS FOLLOWS: Section 1. Section 5 of the executive law is amended to read as follows: § 5. Executive records. 1. The governor shall cause to be kept in the executive chamber or in the appropriate state office: [1.] A. Journals of the daily transactions of his OR HER office. [2.] B. Registers, containing classified statements of such trans- actions. [3.] C. Separate registers containing classified statements of all applications for pardon, commutation or other executive clemency, and of his OR HER action thereon. [4.] D. An account of his OR HER official expenses and disbursements, including the incidental expenses of his OR HER department. [5.] E. Files of all official records upon which applications for executive clemency are founded; of statements made by judges to him OR HER; of sentences to death and of the testimony in capital cases; and of such other papers relating to the transactions of his OR HER office as are deemed by him OR HER of sufficient value for preservation. 2. THE GOVERNOR SHALL CAUSE AND DIRECT THAT ALL RECORDS OF THE EXECU- TIVE CHAMBER, AS WELL AS EXECUTIVE DEPARTMENTS, AGENCIES, DIVISIONS, OFFICES AND COMMISSIONS, BE RETAINED FOR A MINIMUM OF TWO YEARS. FOR THE PURPOSES OF THIS SUBDIVISION, "RECORDS" SHALL INCLUDE ALL PAPER RECORDS AND ELECTRONIC RECORDS, INCLUDING ELECTRONIC MAIL COMMUNICATIONS, AS WELL AS ALL ELECTRONIC DATA INCLUDING ALL FORMS OF ELECTRONIC METADATA. EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets [ ] is old law to be omitted. LBD13035-02-1
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