Local Records Management Grants Awarded

George Winner

October 20, 2009

Elmira, N.Y., October 19–State Senator George Winner (R-C-I, Elmira), Assemblyman Jim Bacalles (R-C-I, Corning), and Assemblyman Tom O’Mara (R-C-I, Horseheads) announced today that local governments and school districts throughout Chemung, Schuyler, Steuben, and Tompkins counties have been awarded records management grants from the New York State Archives.

In a statement, Winner, Bacalles, and O’Mara said: “We are incredibly pleased that a number of localities, school districts, and community organizations that we represent will benefit from this valuable grant program to help them achieve more effective and efficient systems of records management. It’s imperative for New York State to provide this local assistance in order to ensure that these systems keep pace with new technology, preserve valuable documents, and meet all of the diverse responsibilities of records management.”

The lawmakers said that the New York State Archives is awarding approximately $5.7 million in grants to approximately 217 local governments, school districts, and community organizations statewide this year. They announced the following local grant recipients.


> Chemung County, $66,200 for active records, imaging and document management. Active records grants are provided to improve electronic filing systems, develop disaster preparedness plans and index minutes and other records. These grants can also be used to assist local governments implement new record keeping technologies and redesign office operations to improve record keeping efficiency;

> Chemung County, $29,605 for active records, county lands record initiative;

> Elmira City School District, $58,938 for active records, imaging and document management; and

> Schuyler-Steuben-Chemung-Tioga-Allegany BOCES, $39,479 for active records, disaster/business recovery planning.


> Schuyler County, $16,109 for microfilming; and

> Schuyler County Historical Society, $5,822 for documentation.


> Southern Tier Central Regional Planning Board, $58,690 for geographic information systems;

> Town of Urbana, $28,626 for inactive records, storage and retrieval.  Inactive records grants are provided to help local governments develop procedures for the efficient and secure storage of inactive records that must be maintained for legal purposes; and

> Village of Bath, $6,567 for active records, eGovernment.


> Tompkins County, $42,000 for active records, county land records initiative;

> Tompkins County, $50,847 for active records, records systems; and

> Town of Ithaca, $16,000 for active records, business process analysis.