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This entry was published on 2017-07-14
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SECTION 195-O
Distributor of bell jars; reports and records
General Municipal (GMU) CHAPTER 24, ARTICLE 9-A
§ 195-o. Distributor of bell jars; reports and records. 1.
Distribution; distributors. Any distributor licensed in accordance with
section one hundred eighty-nine-a of this article to distribute bell jar
tickets shall purchase bell jar tickets only from licensed manufacturers
and may manufacture coin boards and merchandise boards only as
authorized in subdivision one-a of this section. Licensed distributors
of bell jar tickets shall sell such tickets only to not-for-profit,
charitable or religious organizations registered by the board. Any
licensed distributor who willfully violates the provisions of this
section shall: (a) upon such first offense, have their license suspended
for a period of thirty days; (b) upon such second offense, participate
in a hearing to be conducted by the board, and surrender their license
for such period as recommended by the board; and (c) upon such third or
subsequent offense, have their license suspended for a period of one
year and shall be guilty of a class E felony. Any unlicensed distributor
who violates this section shall be guilty of a class E felony.

1-a. Coin boards and merchandise boards. Distributors of bell jar
tickets may manufacture coin boards and merchandise boards only if such
boards have been approved by the board and have a bar code affixed to
them setting forth all information required by the board. Except that
for coin boards and merchandise boards, delineation of the prize or
prize value need not be included on the game ticket sold in conjunction
with a coin board or merchandise board. In lieu of such requirement, the
distributor shall be required to disclose the prize levels and the
number of winners at each level and shall print clearly on the game
ticket that a ticket holder may obtain the prize and prize value for
each prize level by referencing the flare. Such coin boards shall only
be sold by licensed distributors to licensed authorized organizations
registered by the board in accordance with the provisions of this
article.

2. Business records. A distributor shall keep at each place of
business complete and accurate records for that place of business,
including itemized invoices of bell jar tickets held and purchased. The
records must show the names and addresses of purchasers, the inventory
at the close of each period for which a return is required, all bell jar
tickets on hand, and other pertinent papers and documents relating to
the purchase, sale, or disposition of bell jar tickets as may be
required by the board. Books, records, itemized invoices, and other
papers and documents required by this section shall be kept for a period
of at least four years after the date of the documents, or the date of
the entries appearing in the records, unless the board authorizes in
writing their destruction or disposal at an earlier date. A person who
violates this section shall be guilty of a misdemeanor.

3. Sales records. A distributor shall maintain a record of all bell
jar tickets that it sells. The record shall include, but need not be
limited to:

(a) the identity of the manufacturer from whom the distributor
purchased the product;

(b) the serial number of the product;

(c) the name, address, and license or exempt permit number of the
organization or person to which the sale was made;

(d) the date of the sale;

(e) the name of the person who ordered the product;

(f) the name of the person who received the product;

(g) the type of product;

(h) the serial number of the product;

(i) the account number identifying the sale from the manufacturer to
distributor and the account number identifying the sale from the
distributor to the licensed organization; and

(j) the name, form number, or other identifying information for each
game.

4. Invoices. A distributor shall supply with each sale of a bell jar
product an itemized invoice showing the distributor's name and address,
the purchaser's name, address, and license number, the date of the sale,
the account number identifying the sale from the manufacturer to
distributor and the account number identifying the sale from the
distributor to the licensed organization, and the description of the
deals, including the form number, the serial number and the ideal gross
from every deal of bell jar or similar game.

5. Reports. A distributor shall report quarterly to the gaming
commission, on a form prescribed by the gaming commission, its sales of
each type of bell jar deal or tickets. This report shall be filed
quarterly on or before the twentieth day of the month succeeding the end
of the quarter in which the sale was made. The gaming commission may
require that a distributor submit the quarterly report and invoices
required by this section via electronic media or electronic data
transfer.

6. The board may inspect the premises, books, records, and inventory
of a distributor without notice during the normal business hours of the
distributor.

7. Certified physical inventory. The board may, upon request, require
a distributor to furnish a certified physical inventory of all bell jar
tickets in stock. The inventory shall contain the information requested
by the board.