S T A T E   O F   N E W   Y O R K
________________________________________________________________________

                                  4941

                       2015-2016 Regular Sessions

                          I N  A S S E M B L Y

                            February 9, 2015
                               ___________

Introduced  by  M.  of  A.  MAGNARELLI, LUPARDO, GALEF, GUNTHER, JAFFEE,
  SCHIMEL -- Multi-Sponsored by -- M. of A.  CRESPO,  MAGEE,  THIELE  --
  read once and referred to the Committee on Governmental Operations

AN ACT in relation to requiring a study and report on methods to modern-
  ize  information  collection, retention and dissemination practices in
  the state; and providing for the repeal of such provisions upon  expi-
  ration thereof

  THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
BLY, DO ENACT AS FOLLOWS:

  Section 1. The state chief information officer,  in  conjunction  with
the  director  of  the budget, the director of state operations, and the
secretary of state, and in  consultation  with  the  state  comptroller,
shall study and issue a comprehensive report on methods to modernize the
information  collection, retention, and dissemination practices of agen-
cies in the state.
  1. For the purposes of this section, the  term  "state  agency"  shall
refer  to any agency, department, bureau, commission, board, task force,
committee, public benefit corporation,  or  public  authority,  where  a
member is appointed by the governor.
  2.  Such  study  and report carried out pursuant to this section shall
address the following issues:
  (a) information resource management policies and  guidelines  and  the
possibility of developing uniform policies and guidelines in this area;
  (b)  how  information  is collected and retained by state agencies and
what potential there is to modernize these functions in order to  reduce
paper waste and cost to the state agencies;
  (c) how information is made available to the public and whether oppor-
tunities to modernize, reduce paper waste, and reduce cost exist;
  (d)  the  best  ways  to modernize the information resource systems to
reduce waste and cost while maintaining  privacy,  confidentiality,  and

 EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                      [ ] is old law to be omitted.
                                                           LBD08355-01-5

              

A. 4941                             2

security  of information as needed or required and what challenges exist
in this area;
  (e)  whether  information  technology  solutions  exist to address the
needs of the state agencies regarding lowering waste and cost  in  their
information  management systems and a discussion of what those solutions
would entail in terms of  technology  or  other  information  management
system changes; and
  (f)  any other information management issues, concerns, or recommenda-
tions the chief information officer deems necessary to include.
  3. Such report shall be made to  the  governor,  the  speaker  of  the
assembly,  and the temporary president of the senate no later than Janu-
ary 1, 2017.
  4. The state chief information officer may request, and is  authorized
to receive, any information from any state agencies that is relevant and
material  to  the completion of this study and report.  Such information
received by the state chief information officer shall be subject to  the
same requirements for confidentiality and limitations on use, if any, as
are applicable to such state agency's use of such information.
  S  2.  This  act shall take effect immediately and shall expire and be
deemed repealed April 1, 2017.