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This entry was published on 2019-01-11
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Expenses of certain public officers and employees attending conventions, conferences and schools
General Municipal (GMU) CHAPTER 24, ARTICLE 5
§ 77-b. Expenses of certain public officers and employees attending
conventions, conferences and schools. 1. Definitions. As used in this
section, the following terms shall mean:

(a) Municipality. A city, county, town, village, school district,
cooperative educational services district, improvement district, soil
conservation district, public library, community college, fire district.

(b) Governing Board. A common council, board of aldermen, city
council, or board of estimate of a city, the county legislature or board
of supervisors of a county, the town board of a town, the board of
trustees of a village, the board of education of a school district, the
board of cooperative educational services, the board of commissioners of
an improvement district, the board of directors of a soil conservation
district, the trustees of a public library, the trustees of a community
college, and the board of fire commissioners of a fire district.

(c) Conference. A convention, conference, or school conducted for the
betterment of any municipality or a convention or conference of
firefighters or firemanic officers if believed to be of benefit to the

2. The governing board of a municipality may, by a majority vote,
authorize any of its members or any officer or employee or the chief or
assistant chief of its fire department or other person who has been
elected pursuant to law to a public office of a municipality for which
the term of office has not commenced to attend a conference. Such
conference travel shall be for official business and shall be made
utilizing a cost-effective and reasonable method of travel.
Authorization must be by resolution adopted prior to such attendance,
duly entered in the record of the proceedings of the municipality.
However, the governing board may delegate the power to authorize
attendance at such conference to any executive officer or any
administrative board.

3. All actual and necessary registration fees, all actual and
necessary expenses of travel, meals and lodging and all necessary
tuition fees incurred in connection with attendance at a conference
shall be a charge against the municipality and the amount thereof shall
be audited, allowed and paid in the same manner as are other claims
against such municipality.

4. Where authorization to attend a conference shall have been granted
by any executive officer or administrative board no claim or expenses
shall be audited, allowed or paid unless there shall be attached thereto
a travel order or similar document signed by such executive officer or
by the chairman of the administrative board, as the case may be,
authorizing the claimant to attend such conference. If travel is by car,
owned by any person so authorized, he shall receive an amount not to
exceed the amount which the governing board allows as mileage.

5. No person shall be entitled to any compensation for the time spent
in attending such a conference except that no deductions shall be made
from the salary of a person so attending because of such attendance.

6. Advances of money for estimated expenditures, for registration
fees, travel, meals, lodging and tuition fees may be made to a person
duly authorized to attend a conference provided itemized vouchers
showing actual expenditures are submitted after such attendance and
moneys advanced in excess of such expenditures are refunded to the
municipality or expenditures in excess of such estimate are audited and
paid by the municipality. Where an officer or employee fails to return
such excess advance, at the time of submitting his itemzied vouchers or
upon demand after audit of such voucher, the municipality shall deduct
the amount of such unreturned excess advance from the salary or other
money owed the officer or employee by the municipality.