S T A T E   O F   N E W   Y O R K
 ________________________________________________________________________
 
                                    498
 
                        2019-2020 Regular Sessions
 
                           I N  A S S E M B L Y
 
                                (PREFILED)
 
                              January 9, 2019
                                ___________
 
 Introduced by M. of A. LIFTON -- read once and referred to the Committee
   on Election Law
 
 AN  ACT  to  amend  the  election law, in relation to allowing the state
   board of elections to enter into an agreement  with  an  entity  which
   shall  share  and  process data that relates to the maintenance of the
   state's voter registration lists and provides regular reports  to  the
   state board of elections
 
   THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
 BLY, DO ENACT AS FOLLOWS:
 
   Section 1. The election law is  amended by adding a new section  5-616
 to read as follows:
   §  5-616. STATEWIDE VOTER REGISTRATION LIST MAINTENANCE. 1.  THE STATE
 BOARD OF ELECTIONS MAY ENTER INTO AN  AGREEMENT  WITH  AN  ENTITY  WHICH
 SEEKS  TO  LESSEN  THE BURDENS OF GOVERNMENT BY FACILITATING THE COLLAB-
 ORATION OF STATE AND LOCAL GOVERNMENT UNITS TO CONDUCT RESEARCH, DEVELOP
 TECHNOLOGY, AND PERFORM  OTHER  CHARITABLE  AND  EDUCATIONAL  ACTIVITIES
 DESIGNED  TO  REDUCE THE COSTS AND INCREASE THE ACCURACIES AND EFFICIEN-
 CIES ASSOCIATED WITH THEIR USE OF VOTER REGISTRATION SYSTEMS. SUCH ENTI-
 TY SHALL PROVIDE A SERVICE TO THE STATE WHICH INCLUDES SHARING AND PROC-
 ESSING DATA THAT  RELATES  TO  THE  MAINTENANCE  OF  THE  STATE'S  VOTER
 REGISTRATION  LISTS.  IN ORDER TO ENSURE THE ACCURACY OF SUCH A SERVICE,
 AN ENTITY MUST, AT A MINIMUM, BE ABLE  TO  COMPARE  THE  DATA  CONTAINED
 WITHIN  THE  STATE  VOTER REGISTRATION LIST TO DATA PROVIDED FROM ONE OR
 MORE ADDITIONAL STATE AGENCIES. AS PART OF ANY AGREEMENT ENTERED INTO AS
 DESCRIBED IN THIS SECTION, THE DATA SHARED BETWEEN STATE AGENCIES MAY BE
 SHARED WITH OTHER STATES AS LONG AS THE  REQUIREMENT  TO  PROVIDE  VOTER
 REGISTRATION  DATA  IN  ADDITION  TO  THAT FROM ANOTHER STATE GOVERNMENT
 SOURCE IS MAINTAINED FOR ALL STATES PARTICIPATING IN SUCH ACTIVITY.  THE
 ENTITY  MUST  ALSO  BE  ABLE  TO  PROVIDE  REGULAR REPORTS REGARDING THE
 
  EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                       [ ] is old law to be omitted.
              

                                                            LBD05100-01-9

 A. 498                              2
 
 RESULTS OF SUCH DATA COMPARISON ACTIVITIES TO THE STATE ON, AT LEAST,  A
 MONTHLY BASIS.
   2.  (A)  DESIGNATED  STATE  AGENCIES  SHALL ENTER INTO A MEMORANDUM OF
 UNDERSTANDING WITH THE STATE BOARD OF ELECTIONS RELATED TO THE PROVISION
 OF INFORMATION THAT IS NECESSARY TO MAINTAIN THE STATEWIDE VOTER  REGIS-
 TRATION LIST PURSUANT TO ANY AGREEMENT ENTERED INTO PURSUANT TO SUBDIVI-
 SION  ONE OF THIS SECTION. AT A MINIMUM, THE MEMORANDUM OF UNDERSTANDING
 SHALL PROVIDE THAT A DESIGNATED STATE  AGENCY  SHALL  PROVIDE  NECESSARY
 INFORMATION  TO MAINTAIN THE VOTER REGISTRATION LIST UPON REQUEST BY THE
 STATE BOARD OF ELECTIONS; PROVIDED, HOWEVER,  THAT  A  DESIGNATED  STATE
 AGENCY  SHALL  NOT RELEASE INFORMATION THAT IS PROTECTED FROM DISCLOSURE
 BY LAW.
   (B) THE INFORMATION TRANSMITTED BY STATE AGENCIES  PURSUANT  TO  PARA-
 GRAPH (A) OF THIS SUBDIVISION SHALL INCLUDE, BUT NEED NOT BE LIMITED TO:
 (1)  ALL  NAME  FIELDS;  (2) ALL ADDRESS FIELDS; (3) DRIVER'S LICENSE OR
 STATE ID NUMBER; (4) LAST FOUR DIGITS OF  SOCIAL  SECURITY  NUMBER;  (5)
 DATE  OF  BIRTH;  (6) ACTIVITY DATES AS DEFINED BY THE ENTITY CONTRACTED
 WITH PURSUANT TO SUBDIVISION ONE OF THIS  SECTION;  (7)  CURRENT  RECORD
 STATUS; (8) AFFIRMATIVE DOCUMENTATION OF CITIZENSHIP; (9) THE TITLE/TYPE
 OF  AFFIRMATIVE  DOCUMENTATION  OF  CITIZENSHIP  PRESENTED;  (10)  PHONE
 NUMBER; AND (11) E-MAIL ADDRESS OR OTHER ELECTRONIC CONTACT METHOD.
   (C) DESIGNATED AGENCIES FOR PURPOSES OF THIS SECTION SHALL INCLUDE ALL
 AGENCIES DESIGNATED AS VOTER REGISTRATION AGENCIES IN SECTIONS 5-211 AND
 5-212 OF THIS ARTICLE, AS WELL AS ANY OTHER  AGENCY  DESIGNATED  BY  THE
 STATE BOARD OF ELECTIONS.
   3.  (A)  EXCEPT AS OTHERWISE PROVIDED IN THIS CHAPTER, THE STATE BOARD
 OF ELECTIONS SHALL ENSURE THAT ANY INFORMATION OR DATA  PROVIDED  TO  IT
 THAT  IS  CONFIDENTIAL IN THE POSSESSION OF THE STATE PROVIDING THE DATA
 REMAINS CONFIDENTIAL WHILE IN THE POSSESSION OF  THE  STATE  BOARD.  THE
 STATE  BOARD MAY PROVIDE SUCH OTHERWISE CONFIDENTIAL INFORMATION OR DATA
 TO PERSONS OR ORGANIZATIONS THAT ARE ENGAGING IN LEGITIMATE GOVERNMENTAL
 PURPOSES RELATED TO THE MAINTENANCE OF THE STATEWIDE VOTER  REGISTRATION
 LIST.  ANY  AGREEMENT  ENTERED  INTO PURSUANT TO SUBDIVISION ONE OF THIS
 SECTION SHALL ENSURE THAT THE ENTITY  MAINTAIN  THE  CONFIDENTIALITY  OF
 INFORMATION  OR DATA PROVIDED BY THE STATE BOARD TO SUCH ENTITY WHICH IS
 DEEMED CONFIDENTIAL PURSUANT TO THIS CHAPTER.
   (B) INFORMATION CONCERNING THE CITIZENSHIP STATUS OF INDIVIDUALS, WHEN
 COLLECTED AND TRANSMITTED PURSUANT TO THIS  SUBDIVISION,  SHALL  NOT  BE
 RETAINED, USED OR SHARED FOR ANY OTHER PURPOSE EXCEPT AS MAY BE REQUIRED
 BY LAW.
   § 2. This act shall take effect immediately.