S T A T E O F N E W Y O R K
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6624
2025-2026 Regular Sessions
I N A S S E M B L Y
March 6, 2025
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Introduced by M. of A. PHEFFER AMATO -- read once and referred to the
Committee on Governmental Employees
AN ACT to amend the civil service law, in relation to requiring appoint-
ing authorities to provide appointment and promotion letters
THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
BLY, DO ENACT AS FOLLOWS:
Section 1. Section 61 of the civil service law is amended by adding a
new subdivision 4 to read as follows:
4. APPOINTMENT AND PROMOTION LETTER. (A) AN APPOINTING AUTHORITY WHO
EXTENDS AN OFFER OF APPOINTMENT OR PROMOTION TO A POSITION IN THE CLAS-
SIFIED SERVICE TO ANY PERSON SHALL PROVIDE SUCH PERSON WITH AN APPOINT-
MENT LETTER WITHIN FOURTEEN DAYS OF THE EFFECTIVE DATE OF SUCH APPOINT-
MENT. SUCH APPOINTMENT LETTER SHALL INCLUDE:
(I) THE APPOINTMENT TYPE BEING OFFERED, WHETHER PERMANENT, PROVI-
SIONAL, TEMPORARY, TEMPORARY PENDING COMMISSION APPROVAL, OR ANY OTHER
APPOINTMENT TYPE AUTHORIZED BY LAW, RULE, OR REGULATION;
(II) THE POSITION TYPE AND, IF THE POSITION IS NOT A PERMANENT POSI-
TION, THE EXPECTED DURATION OF THE APPOINTMENT, AND, IF THE POSITION IS
NOT A FULL-TIME POSITION, THE EXPECTED PERCENTAGE OF TIME AT WORK PER
WEEK;
(III) THE JURISDICTIONAL CLASS OF THE POSITION;
(IV) IF A PROBATIONARY PERIOD IS REQUIRED UPON APPOINTMENT, THE MINI-
MUM AND MAXIMUM DURATION OF SUCH PERIOD AND INFORMATION REGARDING AN
APPOINTEE'S TENURE RIGHTS, IF ANY, UPON COMPLETION OF THE PROBATIONARY
PERIOD;
(V) THE STARTING SALARY OR WAGES THAT THE PERSON WOULD EARN UPON
APPOINTMENT, PROVIDED THAT SUCH SALARY OR WAGES SHALL BE SPECIFIC TO THE
INDIVIDUAL BEING OFFERED APPOINTMENT, AND THE FULL SALARY RANGE OF THE
TITLE;
(VI) IF THE INDIVIDUAL TO WHOM APPOINTMENT IS OFFERED HAS PRIOR GRADED
SERVICE AT A HIGHER SALARY GRADE THAN THE POSITION TO WHICH AN OFFER OF
EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
[ ] is old law to be omitted.
LBD10330-01-5
A. 6624 2
APPOINTMENT HAS BEEN MADE, AN EXPLANATION OF HOW SUCH INDIVIDUAL'S SALA-
RY SHALL BE REDUCED UPON APPOINTMENT, IF ANY;
(VII) THE BARGAINING UNIT REPRESENTING THE TITLE TO WHICH SUCH PERSON
IS BEING APPOINTED AND, IF APPLICABLE, THE CONTACT INFORMATION OR
WEBSITE OF THE EMPLOYEE ORGANIZATION THAT REPRESENTS THE BARGAINING UNIT
OF SUCH POSITION PURSUANT TO ARTICLE FOURTEEN OF THIS CHAPTER;
(VIII) IF THE OFFER OF APPOINTMENT IS TO A TRAINEE TITLE:
(1) THE LENGTH OF THE TRAINEESHIP;
(2) THE TITLE AND SALARY GRADE OF THE PERFORMANCE LEVEL TO WHICH SUCH
TRAINEESHIP ADVANCES;
(3) ALL REQUIREMENTS THAT A TRAINEE MUST MEET TO BE ADVANCED;
(4) THE SCHEDULE OF PERFORMANCE REVIEWS FOR SUCH TRAINEESHIP; AND
(5) INFORMATION REGARDING PERFORMANCE ADVANCES DURING SUCH TRAINEE-
SHIP;
(IX) IF THE PERSON OFFERED APPOINTMENT WOULD HAVE A HOLD ITEM ON
ANOTHER POSITION FROM WHICH THEY WERE PLACED ON LEAVE AT THE TIME OF
APPOINTMENT, INFORMATION REGARDING THE DATE AT WHICH SUCH HOLD WOULD
EXPIRE AND CIRCUMSTANCES UNDER WHICH THE APPOINTEE WOULD BE ELIGIBLE TO
RETURN TO THE HOLD; AND
(X) INFORMATION REGARDING EMPLOYEE BENEFITS AND LINKS TO APPLICABLE
WEBSITES, INCLUDING, BUT NOT LIMITED TO:
(1) HEALTH INSURANCE, DENTAL AND OTHER HEALTH RELATED BENEFITS
PROVIDED BY THE EMPLOYER;
(2) RETIREMENT SYSTEM MEMBERSHIP AND BENEFITS;
(3) THE NEW YORK STATE DEFERRED COMPENSATION PLAN; AND
(4) ANY OTHER INFORMATION REQUIRED BY LAW, RULE, OR REGULATION, AND
ANY INFORMATION THAT THE APPOINTING AUTHORITY DEEMS REASONABLE TO
INCLUDE.
(B) IF AN APPOINTEE WHO RECEIVES AN APPOINTMENT OR PROMOTION LETTER
BELIEVES ANY OF THE INFORMATION CONTAINED THEREIN TO BE INCORRECT, SUCH
APPOINTEE SHALL BE PERMITTED TO NOTIFY THE APPOINTING AUTHORITY OF SUCH
ERROR AND, UPON NOTIFICATION, THE APPOINTING AUTHORITY SHALL REVIEW THE
CONCERN TO DETERMINE IF ANY INFORMATION CONTAINED THEREIN IS INCORRECT.
IF ANY INFORMATION CONTAINED THEREIN IS DEEMED BY THE APPOINTING AUTHOR-
ITY TO BE INCORRECT, THE APPOINTING AUTHORITY SHALL REISSUE THE APPOINT-
MENT OR PROMOTION LETTER TO THE APPOINTEE CONTAINING ANY CORRECTIONS
NECESSARY TO ENSURE THAT ALL INFORMATION CONTAINED THEREIN IS CORRECT
WITHIN SIXTY DAYS OF NOTIFICATION BY THE APPOINTEE. IF THE APPOINTING
AUTHORITY FINDS NO ERRORS IN THE APPOINTMENT OR PROMOTION LETTER, THE
APPOINTING AUTHORITY SHALL INFORM THE APPOINTEE THAT THE INFORMATION IS
CORRECT.
§ 2. This act shall take effect on the ninetieth day after it shall
have become a law.